Payroll and Benefits Administrator

Innovation Works, Inc. – Job Description

Job Title:   Payroll and Benefits Administrator

Position Summary:

The Payroll and Benefits Administrator for Innovation Works reports directly to the Vice President of Human Resources with a dotted line to the Controller.  This position will interact with internal and external entities, performing general accounting duties specifically related to grants and contracts to ensure compliance with organization and funding agency regulations and laws.  Additionally, this individual will be responsible for Human Resources processing, Time and Effort Reporting, and Payroll calculations.   The Payroll and Benefits Administrator will perform a variety of HR activities such as employment paperwork, offer letters, processing severance agreements, act as the back-up for EEO training, and other duties as requested.  The Payroll and Benefits Administrator is a key employee within Innovation Works, and the position requires the highest level of confidentiality, integrity, responsibility, and organizational skills.

Primary Responsibilities:

• Assists the Vice President of Human Resources as needed.
• Coordinates and processes semi-monthly company-wide payroll while adhering to applicable local, state, and federal employment laws.
• Configures and manages UKG Ready.
• Responsible for payroll and human resources data entry and updates within the UKG Ready and MIP Fund Accounting platforms.  
• Disperses time sheet notifications and verifies that time sheets have been entered accurately, submitted, and approved appropriately.
• Trains staff with time entry as required.
• Reconciles W-2 information annually and distributes forms timely.
• Arranges applicant pre-employment testing.
• Coordinates and conducts new hire and benefit enrollment, onboarding, and termination offboarding.
• Verifies employment eligibility utilizing E-Verify and SSA Business Services Online platforms.
• Assists with annual benefit renewals and evaluation of program changes.
• Handles the administration of current employee benefit programs and assists with the implementation of new benefit programs.
• Serves as the primary benefits point of contact for employees, benefit carriers, and benefit brokers.
• Coordinates the annual benefits open enrollment process and guides employees through the benefit online enrollment process. 
• Processes all employee new hire, open enrollment, life event, and termination changes/updates.
• Provides excellent customer service and effective communication with employees, ensuring timely follow-up regarding payroll and benefit inquiries.
• Oversees non-discrimination testing for 403(b) plan and Cafeteria 125 benefits.
• Interprets and administers 403(b) benefits as outlined within the plan document.
• Prepares and disseminates HR compliance materials such as healthcare surveys, salary surveys, COBRA, employee bulletin postings, Medicare notices, ACA, and insurance census.
• Coordinates and analyzes the retirement plan 5500 discrimination testing ofthe  Retirement Plan.
• Assists with month-end and year-end closings.
• Participates in various departmental audits with outside auditors, regulatory agencies, and consulting groups as requested and appropriate.
• Reconciles prepaid benefit expenses.
• Enters journal entries in MIP Fund Accounting software related to payroll and 403(b) forfeitures as needed.
• Collaborates with the team to finalize the list of companies that should receive impact surveys as well as set up business assistance profiles for the impact report within Salesforce.  Disperses impact surveys and troubleshoots company issues with the survey.  Follows up with internal team and companies to ensure IW has at least an 80% response rate. 
• Ensures that 100% of all projects funded have a documented site visit. Compiles ad hoc reports as requested.
• Maintains employee personnel files.
• Embraces continuous learning through workshops, WebExs, and ongoing professional development.

Qualifications and Requirements:

• Minimum of five years of accounting experience
• Minimum of a Bachelor’s degree in Accounting or related discipline required
• UKG Ready experience preferred
• MIP Fund Accounting Software experience preferred
• Salesforce experience preferred

Attributes:

• Excellent written and verbal communication skills
• Self-starter who is willing to take initiative
• Strong sense of accountability and attention to detail
• Ability to juggle many competing priorities/deadlines
• Highest personal integrity and team-orientation

Completes other duties and projects as assigned.